Campus Insurance Needs

Property Insurance Programs - Overview

Coverage:
Most university property is automatically covered, i.e. buildings, office furniture, photocopiers, computers, etc. However, coverage is limited to the terms and conditions of the program. For details of coverage, see Section IV of BUS-81.

Deductibles:

  • $5,000 per occurrence for water damage (90% of claim funded for losses in excess of $50,000).
  • $5,000 per occurrence for fire or theft.
  • $1,000 per occurrence for forced entry theft and all other covered losses.

Premiums:
Premiums are billed by Office of the President Risk Services (OPRS) and distributed across the campus.

Filing a Claim:
Departments are required to report the damage/loss as soon after the incident as possible and promptly file a claim. Risk Management investigates and processes all claims in conjunction with OPRS. OPRS determines which deductible will apply.

General Information:
Risk Management advises departments that own valuable or rare items to participate in the program and schedule their collections. When a department hosts an exhibition of art works belonging to a third party, the exhibition details, including art work descriptions and values must be reported to Risk Management.

Coverage:
Paintings, etchings, drawings, rare books, manuscripts, rugs, tapestries, statuary, and other bonafide works of art or rarity, historic value, or artistic merit under the care, custody or control of the university can be listed under this Fine Arts Insurance Program. For permanent collections and exhibits most risks of physical loss or damage from external cause are covered.

Deductibles:

  • $1,000 - each and every loss, except for earthquake.
  • $10,000 earthquake - each and every loss.
  • $0 deductible for covered visiting exhibits.

Premiums:
Paid by the department that lists the item or exhibit through an annual charge:

  • In 2010-2011 annual premiums were approximately $4.00 per $1000 of listed value.

Securing Coverage:

  • Each department may request coverage of university-owned items.
  • It is the department's responsibility to provide annual confirmation that coverage is still required.
  • Coverage for all exhibits belonging to third parties must be requested in advance with details of the exhibition, dates, exhibit values, etc.

Filing a Claim:

Coverage:

  • Hull Insurance - covers damage to the boat itself.
  • Liability Insurance (Protection and Indemnity) - covers injury to persons and damage to other vessels.
  • Rented or Borrowed Boats - the insurance program does not automatically cover borrowed or rented boats. Contact Risk Management prior to making any arrangements.
  • Chartered Vessels - the insurance program does not cover chartered vessels. A UC Charter Agreement is required and the vessel owner must maintain adequate insurance.

Deductible:

  • Hull Insurance - in most cases a $250 deductible will apply to covered damages on small watercraft.

Premiums:
While the charge varies from year to year the cost is approximately $50 per year for a $10,000 boat. An annual charge will be made to the department to cover the premium. Vessels over 30' may be substantially higher.

Securing Coverage:
A listing of all boats, regardless of size, must be submitted to Risk Management in order to be covered. Vessels not reported within 180 days will be without coverage.

Filing a Claim:
Report the damage or theft immediately and complete a Property Damage or Loss Report form. Risk Management must report the loss to the insurers within 60 days.

Automobile/Vehicle Insurance

Coverage:
Automobile liability coverage is mandatory for all UC owned or leased vehicles. This program covers liability for bodily injury to others and damage to property owned by others, caused by vehicles owned or leased by The Regents. For example, liability for injuries to the driver of a vehicle rear-ended by a university vehicle is covered, as is the damage to the other party’s vehicle.

Securing Coverage:
To ensure that this coverage is in place for each university vehicle it is the responsibility of the department operating the vehicle to report the acquisition of the vehicle when they take possession of it.

Premiums:
Office of the President Risk Services (OPRS) charges each campus a share of the premium for this Systemwide program. Departments are charged a small portion of this expense based on the number of FTE. The remaining share of the premium is charged on a per vehicle basis to departments that own university vehicles.

Deductibles:
None.

Filing a Claim:
If you are involved in a vehicle accident please report it immediately. If the other party expresses their intention to make a claim against UCI, please follow the How to Respond if you are in a Vehicle Accident. A quick reference version of these procedures are included on your vehicle’s evidence of insurance documentation (which should be in the glove compartment of your vehicle.) For additional information, please see: Vehicle/Automobile Insurance Overview and/or Insurance homepage.

Coverage is for the cost of repairs or replacement of the vehicle minus the deductible.

Deductibles - $500 per occurrence.

Premiums:

  • Premiums vary from year to year and are billed by Office of the President Risk Services (OPRS) and distributed across the campus.

Securing Coverage:
Departments are responsible for:

Filing a Claim:

  • Departments are required to report the damage or loss as soon after the incident as possible and promptly file a claim.

Summary: If you have an accident while driving your personal vehicle on university business your personal insurance will be primary. You are still required to report the accident.


Coverage:
The private insurance on your personal vehicle is the primary source of insurance coverage for that vehicle, even if an accident occurs while you are driving on university business. However:

  • Property Damage:
    • When a personal vehicle is damaged by collision, reimbursement for repairs you paid may be authorized up to $500 or the amount of the deductible, whichever is less.
    • Expenses that can be recovered from insurance are not eligible for reimbursement.
  • Auto Liability:
    • If liability damages (injury to other people or damage to other vehicles) exceed your liability limits, the university's Automobile Liability coverage may be available as excess insurance over your personal policy.

Securing Coverage:
When private vehicles are routinely used on university business the minimum required liability insurance coverage must be maintained. The appropriate supervisor or department official is responsible for ensuring that employees maintain such liability insurance coverage. The minimum required liability insurance coverage is as follows:

  • $50,000 for personal injury to, or death of, one person;
  • $100,000 for injury to, or death of, two or more persons in one accident; and
  • $50,000 for property damage.

Evidence of the minimum required coverage must be provided to your business office before the reimbursement of regular use mileage is allowed. Regular use is defined as more than four trips per calendar month totaling at least 300 miles.

Sources:
Business and Finance Bulletin G-28

Liability Insurance - Overview

Coverage:
Automobile liability coverage is mandatory for all UC owned or leased vehicles. This program covers liability for bodily injury to others and damage to property owned by others, caused by vehicles owned or leased by The Regents. For example, liability for injuries to the driver of a vehicle rear-ended by a university vehicle is covered, as is the damage to the other party’s vehicle.

Securing Coverage:
To ensure that this coverage is in place for each university vehicle it is the responsibility of the Department operating the vehicle to report the acquisition of the vehicle when they take possession of it.

Premiums:
Office of the President Risk Management (OPRM) charges each campus a share of the premium for this systemwide program. Departments are charged a small portion of this expense based on the number of FTE. The remaining share of the premium is charged on a per vehicle basis to departments that own university vehicles.

Deductibles:
None.

Filing a Claim:
If you are involved in a vehicle accident please report it immediately. If the other party expresses their intention to make a claim against UCI, please follow the How to Respond if you are in a Vehicle Accident. A quick reference version of these procedures are included on your vehicle’s evidence of insurance documentation (which should be in the glove compartment of your vehicle.)

Coverage - examples include:

  • Injury to a visitor to the campus who slips and falls and is hurt as a result of the negligence of the university.
  • Damage to property during a visit to a non-UC location as a result of the university's negligence.
  • Claims against a faculty member who allegedly made slanderous remarks about a student in class

Premiums:
Office of the President pools money from all campuses to fund this program. The charge to each campus is based upon the claims history for the campus and is adjusted annually. The campus charge is distributed to departments based upon their payroll expense.

Deductibles:
None.

Reporting incidents:
If you are involved in or witness an incident, please report it to Risk Management immediately.

Never advise anyone that the university will pay for their injuries or damaged property. Instead, ask what you can do to help the person and refer them to Risk Management if they state that they want to file a claim or receive compensation.