Certificates of Insurance are required to ensure that university assets are protected from exposure to losses created by the liability of those with whom it does business. Without adequate insurance, as evidenced by a current certificate of insurance, the university might have to rely on a contractor's assets to pay for losses caused by the contractor, and their assets may not be sufficient to cover the loss costs.
Insurance certificates issued to the university should name 'The Regents of the University of California' as an additional insured and include the required insurance limits as indicated in the contract or agreement.
Detailed information regarding UC insurance requirements can be found in BUS-63.
When reviewing a certificate pay careful attention to the policy expiration date.
The insurance should not expire before the end of the contract term, but if it does, remember to request a new certificate before the expiration date.
If the contract is extended be sure the certificate is current. In some cases coverage must continue for three years beyond the termination of the contract.
For Vendors/Contractors Without Insurance - UC Vendor/Contractor Insurance Program
UCOP Risk Services worked with Marsh, the university's insurance broker, to create a program that will provide insurance to vendors/contractors who may not have insurance but will be doing work for the university. The program allows them to purchase a policy that provides annual coverage for UC projects only.
Vendors/contractors should visit the Marsh Campus Connexions site for detailed information and instructions for applying for coverage. Allow at least 1 week for processing.
Note: This insurance does not cover vendors/contractors for work performed with other entities.
Certificates should be retained for at least 3 years after the conclusion of the business for which the certificate was obtained. The retention period can be longer, refer to UCI Policy 721-10 - Records Management Guidelines.
Notice: University policies, procedures and applicable collective bargaining agreements shall supersede information in this document or elsewhere on this site.